Public Participation in Board Meetings During COVID-19 Pandemic
Consistent with Board Policy KCA, the Board of Trustees has created temporary alternatives for public participation during the Governor’s current State of Emergency and any subsequent State of Emergency pertaining to the COVID-19 Pandemic that will allow the public to communicate their comments while also adhering to safety and health precautions and legal requirements. Members of the public may (A) appear in person at the regular monthly Board meeting or (B) submit comments electronically to be included as part of the meeting minutes.
A. Process for the Public to Appear in Person before the Board
- Must sign up electronically or by telephone no later than noon on the day of the meeting in order to provide district personnel adequate opportunity to prepare in advance to ensure sufficient COVID safety protocols are in place
- Speakers must arrive by 15 minutes prior to the meeting (6:45 p.m.)
- Speakers must wear masks upon entering the building and at any time upon entry that they are not socially distanced from others
- Speakers will undergo a temperature check and answer the COVID screening questions required of those entering school facilities
- Speakers will be placed in line spaced 6 feet apart from those in front of and/or behind them
- Dependent on number of speakers, the line may extend outside the building
- The order of speaking will be determined by the order in which they arrive
- The microphone and podium will be cleaned between speakers
- All current parameters in place in Board Policy regarding public comment will be in effect, including that the allocated time for all speakers will not exceed one hour unless the chairman re-opens the participation period for public comment at the end of the business session
- Due to space considerations and in compliance with social distancing, as soon as a speaker completes their remarks, they must leave the building as directed by district personnel, ensuring appropriate social distancing is maintained.
Use the form below or call the Service Center - 864-355-3100.
B. Process for the Public to Submit Comments Electronically
- Members of the Public are to submit their comments electronically by clicking the “Submit Public Comments” button on this page.
- The electronic submission must contain the name of the person submitting the comments and the address and phone number of that individual giving the District the ability to verify the sender if needed.
- The comments must adhere to applicable General Rules contained in Section III in Board Policy KCA.*
- The comments must be received by the District no later than 24 hours before the board meeting.
- The Board’s Leadership Team will review the submitted comments to ensure the comments are in compliance with these procedures and Board Policy KCA.
- If the submitted comments do not meet the requirements, the individual who submitted the comments will be provided, to the extent reasonably possible, time to correct any deficiency. If the submitted comments meet the requirements, those comments will be entered into the record as part of the consent agenda.
- The Board will vote to adopt those comments as part of the consent agenda and to include the comments as part of the official minutes of the board meeting.
- The comments, with the individual’s address, email, and phone number removed, will be entered into the minutes.
*Board Policy KCA, Section III
III. General Rules for Board and Committee Appearances
- Persons not registering to appear under the procedures set forth herein will be allowed to participate only with the unanimous consent of the members present and only when their presentation pertains to an item under discussion.
- Speakers may not ask questions of individual board members and board members may not engage the speakers in discussion.
- Abusive language or personal attacks aimed at students or district staff members will not be permitted. The chairman will rule either out of order and may require the speaker to relinquish the floor as a result of engaging in either.
- No speaker may engage in disorderly or disruptive conduct nor direct any scurrilous, obscene, or recklessly defamatory language at any Board member. The chairman will rule such conduct out of order and may require the speaker to relinquish the floor as a result of engaging in it.
- Action or discussion generated as a result of a speaker will be handled at the appropriate time on the agenda, at a later meeting, or at the chairman's direction.
- The superintendent will designate an administrator to follow up on matters that speakers raise in their presentations. The designee will ensure that an appropriate response is provided to each speaker, and the superintendent will supply monthly to each Board member a report of any follow-up activity.
- No presentation by a speaker will exceed three minutes.